Test Agenda Page

Agenda at a Glance

11 May, 2025 08:00 am to
06:30 pm
Main Foyer FCC

Come by the registration desk located in the Convention Centre Main Floor to pick up your name badge, ask questions and meet other attendees. We look forward to seeing you!

11 May, 2025 08:45 am to
12:00 pm
Barkers Point

The title for this workshop is half-plagiarized from a 2006 article published in Applied Cognitive Psychology, “Consequences of Erudite Vernacular Utilized Irrespective of Necessity: Problems with Using Long Words Needlessly”; the article won its author, Princeton researcher Daniel Oppenheimer, that year’s (satirical) Ig Noble prize. But what counts as “needless” in the word-restricted world of Tri-Agency research grant applications? An analysis of National Science Foundation data suggests that grant applications that include jargon are associated with receiving more award money: Grant abstracts that are longer than the average abstract, contain fewer common words, and are written with more verbal certainty receive more money from the NSF (approximately $372 per one-word increase). According to the data, there is little financial incentive to write according to the NSF's guideline for plain and simple language (Markowitz 2019). How much Markowitz's findings can be extrapolated to non-American or non-scientific grant applications has yet to be interrogated. Given the decades-long, perhaps irresolvable, debate about jargon, this three-part workshop will put a spotlight on evidence-based strategies for improving the readability of scholarly texts, using research grant applications as a case study. Workshop participants will learn: (1) what the literature tells us about readability and believability (with a focus on the connections between readability and EDI) and what gaps persist; (2) how to enhance readability by (a) making technically precise edits to sentence and paragraph structure and (b) manipulating page layout, colours, and graphics; and (3) how to apply readability-enhancing strategies in their own role and institutional context. Although the examples used throughout this workshop will focus on research grant applications, the strategies for readability discussed are broadly applicable in a range of writing contexts, including journal articles, monographs, promotion and tenure dossiers, knowledge translation materials, white papers, reports, award nominations, and even your next job application. Please bring a laptop computer if you have one. This workshop will be presented by Letitia Henville (she/her). Dr. Henville is a professional editor and the award-winning author of the monthly University Affairs advice column ‘Ask Dr. Editor’. More about Dr. Henville’s work can be found at shortishard.com.

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Letitia Henville
Writing Short is Hard

11 May, 2025 08:45 am to
12:00 pm
Nashwaaksis

This World Cafe workshop examines the experiences of both data librarians and human ethics staff navigating the demands of Open Science and data management in the context of ethics review. It is part of the research project, Research Ethics Boards, Librarians, and Data Management Plans: Issues and Pathways of Support (https://libguides.lib.umanitoba.ca/REBDMPQualStudy). Attendees will learn about themes related to partnership and interconnectedness from Phase 1 of the study and be introduced to the Landscapes of Practice framework (Ackermann, Pyrko & Hill; 2024) that will form the basis of the workshop discussions. Attendees will participate in small group discussions moderated by volunteers, circulating between groups to address different questions supplied by the presenter. Small group discussions will be audio recorded for future analysis. Moderators will be asked to summarize each discussion topic and present overall themes to the group. Attendees will vote on the themes that most resonate with their institutional context. The workshop findings will be integrated with findings from other workshops and summarized in a publication. By registering for this workshop, attendees agree to be audio-recorded and consent to participate in this study see the Phase 2 consent for details (https://forms.office.com/r/irdqC980Lq).


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Andrea Szwajcer
University of Manitoba

11 May, 2025 08:45 am to
12:00 pm
PSA ABCD

The Research Finance workshop is designed for individuals involved in the financial administration of research awards. Topics will include, but are not limited to, Form 300 year-end reporting, Research Finance roles and team structures, expense eligibility, deficit/over-expenditure management, Indigenous partners reimbursements, and Tri-Agency inter-institutional fund transfers. Whether you have less than a year of experience in Research Finance or several years, this workshop will be both engaging and informative. It will feature case studies and roundtable discussions, allowing participants to interact with peers, discuss case facts, identify potential solutions, and share experiences. You'll have the opportunity to get your questions answered and learn how other institutions handle various scenarios. The workshop aims to foster networking and discussion on a range of research finance topics, enabling us to learn from each other, share institutional scenarios, and identify best practices developed by different institutions.


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Michael Walesiak
University of Alberta

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Melissa Joyce

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Bill Jennings

11 May, 2025 08:45 am to
12:00 pm
Devon

This will be an interactive and skill building workshop on linking research administration to both Tri-Council and University strategy and building practical skills around strategic planning for research administrators and leaders. Skill areas are: Professional Development, Professional Excellent, Strategic Leadership Development, Strategic Planning


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Leslie Cove
Director, Equity, Diversity and Inclusion in Research

11 May, 2025 08:45 am to
12:00 pm
Marysville

The demand for equity, diversity, and inclusion (EDI) metrics as part of research program proposals has evolved and increased. Grant reviewers seek more concrete ways institutions will implement EDI data collection and governance strategies to support accountability and impact measurement. In this session, facilitators will share best practices in EDI data collection, what governance of EDI data should be considered, and examples of how this can be implemented. Participants will be able to work on mock project proposals and develop strategies contextual to them and their institution.


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Nicole Kaniki
Senomi Solutions

11 May, 2025 10:00 am to
04:00 pm
Fredericton Airport Arrivals Area

We look forward to meeting you in Fredericton! Complimentary bus transfers are available to the Crown Plaza and Hilton Garden Inn. Reserve your seat here.

11 May, 2025 12:00 pm to
01:00 pm
Main Foyer FCC

A lite lunch is available to morning workshop attendees and will be distributed via ticket. Here is the menu: 

Make your own Power Bowl

Choice of Starch: Lemon Herb Quinoa, Brown Rice, Vermicelli Rice Noodles

Choice of Proteins: Baked Chicken, Roasted Tofu, Bean Medley

Toppings: Assorted Diced Vegetables, Grated Cheese, Roasted Corn, Limes


11 May, 2025 01:00 pm to
04:15 pm
PSA ABCD

A College Best Practices Workshop that will explore 5 topics with experiences and examples shared. This Workshop will be ran by various Colleges and colleagues providing scenarios for roundtable discussions and open forum for how Colleges handle the following topics: 
1) Onboarding of Research Staff and Students, 2) Inter-Departmental Collaboration, 3)Inter-Departmental Collaboration 4) Financial/Budget Management and Reporting: a College perspective and 5) Proposal Management and Resources


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Jesse Hayes
Research Finance Office

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Eva Aboagye
Director, Research Programs - George Brown College

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Seetha Kumaran
Langara College

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Davon Callander
Yukon University

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Rosalina Declaro
George Brown College

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Megan Parker
Durham College

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Christina DeRoche
Director, Research Centre, Canadore College

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Carolyn Mullin
Niagara College

11 May, 2025 01:00 pm to
04:15 pm
Barkers Point

This introductory workshop welcomes research administrators less than two (2) years in position. Its aim is to give a broad overview of the profession and the many interactions and intersections which administrators have to deal with to succeed in their mandate. / Cet atelier d'introduction s'adresse aux administratrices et aux administrateurs de recherche en poste depuis moins de deux (2) ans. Il vise à donner un aperçu général de la profession et des nombreuses interactions et intersections auxquelles les administratrices et les administrateurs doivent faire face pour réussir dans leur mandat.


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Dominique Michaud
President, CARA-ACCAR

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Eric Lamiot

11 May, 2025 01:00 pm to
04:15 pm
Marysville

In this professional development workshop, we will explore strategies for optimizing speaking and slide design in order to maximize the impact of presentations. We will focus on the fundamentals of messaging, audience connection, and understanding how listeners and audience members interpret and learn from presentations. Takeaways include principles for effective integration of visuals and multimedia, dealing with nerves, crafting engaging narratives, creative strategies for fostering engagement and participatory, active learning, and tips for translating the fundamentals of in-person communications to online and virtual presentation contexts.


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James Shelley
Western University

11 May, 2025 01:00 pm to
04:15 pm
Devon

In Canada, the health research funding and administration landscape continues to limit the self-determination of Indigenous Peoples in multiple ways. Obstacles arise from a number of policies and processes including institutional eligibility, priority setting, and institutional structures that deprioritize Indigenous knowledges. However, Indigenous-led research, training, and knowledge mobilization networks represent a promising approach to transforming the funding landscape to better support the self-determination of Indigenous Peoples in health research. The Network Environments for Indigenous Health Research (NEIHR) program has nine Indigenous-led networks across Canada that support research leadership and self-determination among Indigenous communities, with a tenth in development (BC, Alberta, Saskatchewan, Manitoba, Ontario, Quebec, Atlantic Canada, NWT, Nunavut, and the Yukon in development). Funded by the Canadian Institutes for Health Research (CIHR), this $100.8M investment over 16 years (2020-2035) represents the largest amount of funding the Canadian federal government has committed to Indigenous health research. Each of the 13 CIHR Institutes has contributed funding for the NEIHRs, a first at CIHR. This workshop aims to foster an open and collaborative environment where participants can share insights and develop actionable strategies to support Indigenous self-determination in health research. For the first 70 minutes, we will introduce these autonomous networks and their various approaches to community-based research and knowledge mobilization, as well as the National Coordinating Centre that supports them. We will briefly explore the impact that these approaches have had over the last five years, as measured by the evaluation built into each network. We will also introduce how the breakout discussions will work. There will be time for questions and discussion in this section. After a 20 minute break, workshop participants will go into breakout discussions, using scenarios drawn from our networks that illustrate some of the obstacles we have faced in our work to uphold Indigenous self-determination in research. Discussions will highlight some of the challenges experienced by our Indigenous networks that are grounded in community and led by Indigenous academics in partnership with community, but are mainly hosted within colonial structures like universities, and funded by national funding bodies of the Government of Canada. Managers from provincial/territorial networks will lead discussions with participants on these challenges, how they can be addressed, what cultural, societal and ethical issues need to be considered in addressing them, and how research administrators can use their power and positions to mitigate these challenges. There will be 5 breakout groups, with participants spending 15 minutes in discussion in each group, and rotating through the groups for a total of 75 minutes. Participants will add ideas for each scenario with sticky notes they fill out during each scenario. Facilitators will ensure some notes are captured from each breakout discussion. The discussion scenarios will be developed by each NEIHR participating in the workshop, and could include issues such as: data sovereignty and issues of intellectual property; providing funding and support for researchers, particularly students and new investigators, to develop research partnerships with communities; and properly including and remunerating knowledge keepers and other community people for their contributions, without burdening them with administrative processes. This reflective activity is inspired by the Reflection Activities prepared by organizations and teams committed to Indigenizing Research Administration in the Yukon for a workshop at CARA West 2024 in Whitehorse, Yukon last November. NEIHR Managers will be developing scenarios for this workshop based on their experiences in the last five years. For the final 15 minutes, we will bring all participants back together, for final discussion and reflections on the presentation and breakout discussions. Afterwards, we will compile notes from the discussions, and send them out to each participant who provides their email address to us. This workshop fits within CARA's Core Value of Equity, Diversity and Inclusion (providing CARA members with education and training opportunities to support them in building stronger, more equitable and antiracist research administration environments), and Priorities on Engagement with Members and Community, and Professional Development. Participants will leave with some ideas and strategies to address decolonizing Indigenous research environments, to consider during the rest of the conference, and after returning home. It will also give participants connections with NEIHR networks in their regions who they can engage with in their work in research facilitation and administration.


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Fleur Macqueen Smith
Saskatchewan NEIHR (CIHR-funded Indigenous health research network), NEIHR National Coordinating Centre

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Tara Erb
Coordinator, BC NEIHR

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Leila Qashu
Executive Director, Quebec NEIHR

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Jes Annan
Research Coordinator Associate, Alberta NEIHR

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Mathieya Alatini

11 May, 2025 03:00 pm to
04:00 pm
Nashwaaksis

Join us for this informative session designed specifically for first-time attendees! We'll walk you through the conference agenda, highlight key sessions, and provide tips on making the most of your CARA experience. This is also your chance to ask questions, get guidance on what to attend, and connect with fellow first-timers. Whether you're looking for networking opportunities, educational sessions, or simply some direction, we’re here to help set you up for success!

11 May, 2025 04:30 pm to
06:00 pm
Crowne Plaza Ballroom sponsored by Worktribe

If this is your first time attending the CARA National conference or you would like to meet the Board, join them for a coffee as prepared by celebrity Latte Artist Barista Brian. 

Thank you very much to Worktribe whose generous sponsorship makes this event possible

11 May, 2025 06:00 pm to
07:00 pm
Crowne Plaza Ballroom

Welcome to the CARA National Conference!

Kick off the conference with great food and great company! Enjoy a delicious mussel station, a poutine station, and a selection of appetizers, along with a variety of alcoholic and non-alcoholic beverages. Each guest will receive one drink ticket, with a cash bar available for additional drinks. Don’t forget to wear your name badge—we can’t wait to connect with you!

11 May, 2025 03:45 pm to
04:45 pm
Nashwaaksis

Join Conference Chair Rachel Brown to review the Agenda and help you make the most of your time at the CARA Conference

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Rachel Brown

12 May, 2025 07:00 am to
06:30 pm
Main Foyer FCC

12 May, 2025 07:30 am to
08:15 am
PSA ABCD

Breakfast Buffet

  • Assorted toasting breads with butter & preserves (toaster available at a separate station)

  • Freshly baked apple turnovers

  • Seasonal fresh fruit

  • Fluffy scrambled eggs with green onion (cheese available on the side)

  • Applewood-smoked bacon

  • Turkey sausage

  • Kale, pepper & potato hash

  • Assorted juices

  • Coffee & tea with cream, milk, and alternative options

If you have dietary restrictions, please pick up your meal from our special meal area.



12 May, 2025 08:30 am to
09:15 am
PSA ABCD

12 May, 2025 09:30 am to
10:15 am
PSA ABCD

Representatives from the three federal research granting agencies - CIHR, NSERC and SSHRC, will provide updates on recent developments that impact the research community as a whole. This may include more information on recent funding announcements, changes or launches of new policies, updates on tri-agency projects, and other topics of interest to the Canadian research community.


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Andrew Wakefield
SSHRC

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Robin Craig
Associate Vice-President, Research Grants and Scholarships Directorate NSERC

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Matthew Lucas
SSHRC

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Karine Duhamel
SSHRC

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Michael Lam
Chief Data Officer NSERC

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Emmanuel Hogg
SSHRC

12 May, 2025 10:30 am to
10:30 am
PSA ABCD

In July 2023, the Presidents of the three federal granting agencies announced that a revised Tri-Agency Open Access Policy on Publications would be released by the end of 2025, with the goal of making peer-reviewed journal publications arising from agency-supported research freely available at time of publication. This is part of broader global efforts to make the results of publicly funded research openly available -- for responsible research assessment, for greater equity in the global research enterprise, and for greater research impact in academic and non-academic sectors. This session will provide an overview of the revised draft policy, share reflections on the value of open access for the broader research community, and discuss how to effectively support open access practices within institutions and granting agencies.


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Matthew Lucas
SSHRC

12 May, 2025 10:30 am to
11:15 am
Barkers Point

Internal grant programs have been shown to enhance research capacity among faculty members and increase external research funding success (Balaji et al 2007, Kivist, J., & Mathies, C. 2023). Canadian universities and colleges use internal grant programs to help drive external funding success but also to incentivize a range of scholarly activities or approaches including community based / partner informed research, student research, open access publishing, teaching innovation, experimentation in knowledge dissemination and more. This session will draw on the experiences of the internal grant programs of three institutions: Vancouver Island University, Kwantlen Polytechnic University and University Canada West. Speakers will share key parameters and goals of their suite of grants. We will explore design considerations, mechanics and how to measure success. This interactive session will provide written case studies of faculty grant programs at each institution and seek experiences from audience members on their approaches. The session will cover practical questions such as evaluation models, post project reporting, and choosing the best grant value. It will also explore broader questions including aligning with institutional research strategy and if is necessary to avoid favouring those who are already productive.


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Stewart Fast
University Canada West

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Lea Cohodas
Research Services Coordinator, Scholarship, Research, and Creative Activity Office, Vancouver Island University

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Keith Leung
Research Facilitator, Kwantlen Polytechnic University

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Keith Leung
Research Facilitator, Kwantlen Polytechnic University

12 May, 2025 10:30 am to
11:15 am
Marysville

Planned to offer bilingual, round-table discussions, this panel will present the SARF program to CARA members and conference participants. Part of the Government of Canada's new Action Plan for Official Languages 2023-2028, SARF is a Canada-wide, French-language research assistance service administered by Acfas, whose goal is to provide support to scholars and graduate students from Canada's francophone minority settings (outside Quebec) in the preparation of Tri-Agency funding applications in French. This panel will offer feedbacks on a year of experience of collaboration with research office representatives from three partnered universities : the University of Saskatchewan, York University, and l'Universite de Moncton. The panel will also be the occasion to discuss scientific research in both official languages.


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Thierry Drapeau
ACFAS

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Nicole Barrieau
Université de Moncton

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Swann Paradis
Collège universitaire Glendon (York University)

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Dawn Wallin
Associate Vice-President Research (Engagement) University of Saskatchewan

12 May, 2025 10:30 am to
11:15 am

12 May, 2025 11:30 am to
12:15 pm
Barkers Point

This Conference Session will cover the challenges of administering MITACS awards and potential approaches and solutions. Topics include administrative impact of joint projects, payment alignment, timing of invoices, potential risks of project termination when industry partner funding is delayed, and HST charges. Research finance experts from the Memorial University and York will facilitate a discussion on the challenges encountered and outline any strategies in place to address challenges


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Angela Zeno
Treasurer CARA

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Karen Samis
Queen's University

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Melissa Squires
Memorial University

12 May, 2025 11:30 am to
12:15 pm
PSA ABCD

The Social Sciences and Humanities Research Council (SSHRC) is the federal research funding agency that promotes and supports research and training in the humanities and social sciences. The purpose of this session is to provide an update on new funding opportunities, changes to existing programs, policies and/or processes as well as any updates on any recent developments of interest to the social sciences and humanities research community.


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Andrew Wakefield
SSHRC

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Tim Wilson
Social Sciences and Humanities Research Council

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Emmanuel Hogg
SSHRC

12 May, 2025 11:30 am to
12:15 pm
Devon

This session will provide an overview of the fully online Research Management Certificate offered at Mohawk College in partnership with CARA


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Sarah Lampson
CARA-ACCAR

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Alison Prescott
CARA-ACCAR

12 May, 2025 11:30 am to
12:15 pm
Marysville

Planned to offer bilingual, round-table discussions, this panel will present the SARF program to CARA members and conference participants. Part of the Government of Canada's new Action Plan for Official Languages 2023-2028, SARF is a Canada-wide, French-language research assistance service administered by Acfas, whose goal is to provide support to scholars and graduate students from Canada's francophone minority settings (outside Quebec) in the preparation of Tri-Agency funding applications in French. This panel will offer feedbacks on a year of experience of collaboration with research office representatives from three partnered universities : the University of Saskatchewan, York University, and l'Universite de Moncton. The panel will also be the occasion to discuss scientific research in both official languages.


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Thierry Drapeau
ACFAS

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Nicole Barrieau
Université de Moncton

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Swann Paradis
Collège universitaire Glendon (York University)

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Dawn Wallin
Associate Vice-President Research (Engagement) University of Saskatchewan

12 May, 2025 11:30 am to
12:15 pm

12 May, 2025 12:15 pm to
01:30 pm
PSA ABCD

If you have dietary restrictions, please pick up your meal from our special meal area.

Lunch Buffet

  • Garlic cheese toast

  • Caprese platter with fresh tomatoes, basil & mozzarella

  • Classic caesar salad

  • Hearty meat lasagna

  • Veggie pasta

  • Lemon berry tarts & assorted squares

  • Coffee & tea

12 May, 2025 01:30 pm to
02:15 pm
Devon

Proposition: In Canada, a variety of specialized roles exist to support research development/ management, grant facilitation, and research processes across different stages. The roles that support these activities have various titles such as, Research Managers, Research/Grant Facilitators, Coordinators, Knowledge Mobilization Specialists. Research Administrators play a unique facilitation role which requires a combination of technical, organizational and interpersonal competencies. They make significant contributions towards capacity building and research advancement. Throughout my professional career in research development for over 16 years, I have learned that adopting a coaching approach to research development can significantly enhance productivity and foster empowerment. Facilitation approach tends to be more direct than coaching. Facilitators provide advice and/or direction towards the solution. Coaching can be non-direct and empower individuals reach their through thoughtful questions. Core coaching skills include active listening, asking questions, being present, staying curious, remaining open to possibilities, and empowering people to think differently. To some extent, the research admins draw upon these skills to successfully lead development and execution (e.g. goal setting and accountability, skill development and mentorship, solution-orientation). This session will explore the value of bringing in a coaching approach to research facilitation. The participants will collectively explore the following: 1. What is a coaching approach? How can we acquire coaching skills? 2. What are the similarities and differences between facilitation and coaching? 3. To what extent can we adopt coaching into our profession? (i.e. directive versus non-directive approach as applicable to a situation). a. What do they see as opportunities and challenges? Currently, I am finishing up a Leadership Coaching Certification which helped refine my coaching skills and I'll share a few examples. Coaching skills are sought-after leadership skills in today's marketplace. Hence, honing coaching skills will support Research Admin professionals in their own career growth and achieving professional excellence. Session delivery: This session will begin with a brief presentation outlining similarities and differences between coaching and facilitation; and nurture ideas regarding when/how we can adopt a coaching approach in our work (15 min). This will be followed by facilitated discussions around the questions mentioned above (25 min) and a wrap-up to conclude (5 min). The goal is to conduct this session in an engaging way with significant opportunities for participant to sharing ideas, discuss possibilities and make recommendations. Output: We are looking forward to our collective learning, keep notes and explore future learning needs/opportunities on the topic. CARA strategic priority relevance: 1. Engagement with members & community: this session will help build connections among research administrations, foster learning and sharing passion for professional excellence. 2. Professional development: learn, apply and grow in their respective careers. CARA may want to create PD opportunities (webinar) on this topic in future.


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Kakali Majumdar
Research Facilitator Bow Valley College

12 May, 2025 01:30 pm to
02:15 pm
Nashwaaksis

How can you ensure that your internal research funding is equitable, inclusive, and reduces barriers as much as possible? Our institution has undergone a review of our institutional research funds to reduce barriers for researchers and administrators alike. This session will present the assessment, review, actions, and what we're hoping to do next.


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Gwen Hill
Royal Roads University

12 May, 2025 01:30 pm to
02:15 pm
Barkers Point

Does your institution assess internal charges against research projects? In this session, we will discuss some of the best practices for internal charges including what type of expenses are considered "internal", eligibility of the expense, supporting documentation requirements, pricing considerations and what type of policies an institution should have to govern these transactions.


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Michael Walesiak
University of Alberta

12 May, 2025 01:30 pm to
02:15 pm
PSA ABCD

The CFI will share upcoming activities and discuss ongoing programs and activities. We will encourage a discussion with the participants. As more details are available, we will update this abstract to ensure we are providing the community with as up-to-date information as possible.


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Veronique Vaillancourt
Senior Programs Officer | Chargée de programmes, Canada Foundation for Innovation | Fondation canadienne pour l'innovation

12 May, 2025 02:30 pm to
03:15 pm
Devon

A group of Research Directors will lead a round table discussion for those who have recently been appointed or hired as Research Directors, or who aspire to become Research Directors. 

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Michael Walesiak
University of Alberta

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Karen Samis
Queen's University

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Anita Sharma
Director, Research Services, Thompson Rivers University

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Deborah Zornes
Director, Research and Innovation, Royal Roads University

12 May, 2025 02:30 pm to
03:15 pm
Nashwaaksis

Share best practices for northern/arctic applied/research collaborations in Nunavut, Northwest Territories and Yukon.

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Davon Callander
Yukon University

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Jamal Shirley
Director of Innovation and Research, Nunavut Arctic College (NAC)

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Chris Paci
Vice President Research, Aurora Research Institute (ARI)

12 May, 2025 02:30 pm to
03:15 pm
Barkers Point

Horizon Europe is the world's largest research and innovation collaboration program, with a budget of 95.5 billion (CDN$140 billion) over 2021-2027. More than 53 billion (CDN$77 billion) has been allocated to Pillar II. Canada recently joined Horizon Europe as an associate country under Pillar II. Associate membership allows researchers at Canadian institutions to participate in applications to Pillar II calls for proposals and receive funding from Horizon Europe if the applications are successful. This session will present an overview of Horizon Europe Pillar II funding opportunities for Canadian Researchers and how to support Canadian applicants.


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Tamara Sone
Government of Canada

12 May, 2025 02:30 pm to
03:15 pm
Marysville

Session 1: Introduction to DMP and Tools. This session introduces what a data management plan (DMP) is, the Tri-Agency research data management policy and related funding requirements, the role of the Alliance's DMP Expert Group, and the DMP Assistant platform. Presented by James Doiron (University of Alberta) and Jonathan Dorey (INRS).


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James Doiron
Research Data Management Strategies Director, University of Alberta Library; Academic Director, UofA Research Data Centre

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Jonathan Dorey
Research Officer - Research Data Management at INRS | ENAP | TÉLUQ

12 May, 2025 02:30 pm to
03:15 pm
PSA ABCD

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Jas Michalski
NSERC

12 May, 2025 03:30 pm to
04:15 pm
Nashwaaksis

Following the CARAW conference in Whitehorse Yukon, we would like to revisit what was learned and experienced at that event and discuss what is next in terms of decolonizing research administration, supporting research that is Indigenous led, Indigenous partnered or with Indigenous participants


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Davon Callander
Yukon University

12 May, 2025 03:30 pm to
04:15 pm
Barkers Point

Interactive session for Q & A and community engagement and discussion on generative AI


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Michael Lam
Chief Data Officer NSERC

12 May, 2025 03:30 pm to
04:15 pm
Marysville

Session 2: Simplified DMP template and assessment rubric. This session presents the Alliance Simplified Template (funding application stage) and an accompanying assessment rubric, which together help researchers to meet DMP specific funder requirements. Presented by James Doiron (University of Alberta) and Jonathan Dorey (INRS).


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James Doiron
Research Data Management Strategies Director, University of Alberta Library; Academic Director, UofA Research Data Centre

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Jonathan Dorey
Research Officer - Research Data Management at INRS | ENAP | TÉLUQ

12 May, 2025 03:30 pm to
04:15 pm
Devon

Is there a culture of water cooler conversations that stop when others arriver at your office, do some people hang out, but others are excluded, are key people not trusted or worse key people manipulating operational staff? Toxic cultures will crush your team, cause terrific staff to leave and make more work for everyone. Cultural change in research administration fosters collaboration, seeks to break down silos, improve processes and support researchers from a kinder and happier work place. This session will explore why cultural change matters in the research administrative environment by defining organizational culture, identifying challenges in research admin and the role of research administrators in change. A shared example of such a change will be explored and the lessons learned. This will be followed by the interactive activity and discussion.


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Jamie McInnis
SAIT

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Teresa Bent
Academic Engagement Facilitator- Applied Research and Innovation Services- SAIT

12 May, 2025 06:00 pm to
07:00 pm

12 May, 2025 07:00 pm to
09:30 pm
PSA ABCD

Gala Dinner Menu

Starter

  • Corn Bisque – A rich and creamy corn bisque topped with chive & cilantro crema and roasted corn (GF, DF, VG)

Entrée 

  • Seared Atlantic Salmon (GF) – Served with a potato & leek rosti, summer squash purée, braised heirloom carrots, and a citrus cream sauce.

  • For attendees with Dietary Concerns (pre-orders only)

  • Roasted Cauliflower Steak (GF, Vegan) – Paired with romesco sauce, crispy leeks, and chimichurri.

Dessert

  • Lemon Mousse Cake – Light and zesty with blueberry compote and white chocolate shavings.

  • For attendees with Dietary Concerns (pre-orders only)

  • Vegan Dark Chocolate Mousse – Decadent dark chocolate mousse topped with macerated and fresh berries.

13 May, 2025 07:00 am to
04:30 pm
Main Foyer FCC

Come by the registration desk located in the Convention Centre Main Floor to pick up your name badge, ask questions and meet other attendees. We look forward to seeing you!

13 May, 2025 07:00 am to
07:30 am
Main Foyer FCC

Connect with other early risers and start a conversation about topics of your choosing.


13 May, 2025 07:30 am to
08:15 am
PSA AB

Special Dietary Meals  If you have dietary restrictions, please pick up your meal from our designated special meal area.

Menu Includes:

  • Fresh sliced fruit 

  • Pancakes 

  • Scrambled eggs

  • Turkey sausage

  • Baked beans

  • Tater puffs

  • Juice, coffee & tea

13 May, 2025 08:30 am to
09:15 am
PSA CD

Weak inter-rater reliability is a persistent challenge in research funding adjudication, where noisy and inconsistent reviewer judgments create a well-documented problem for applicants. Wide variability in human scoring and evaluation makes it difficult for researchers to preemptively identify the weaknesses both real and perceived that might reduce an application's competitiveness. We hypothesize that leveraging AI to model reviewer critiques can potentially mitigate some of the effects of weak inter-rater reliability by providing researchers with actionable insights to enhance their applications. In this presentation, we report on the development and validation of Automated Grant Feedback (AGF), a prototype tool that uses a large dataset to model and triangulate areas that adjudicators might flag as critical weaknesses. As a multi-model tool, AGF internally leverages numerous AI platforms to broaden the probabilistic distribution of feedback. The result is an on-demand simulation of the randomness dynamics of peer review, specific to each unique application. The numerous data protection policies and privacy considerations will be examined. Based on our experience, we consider the potential of AI to provide rapid, scalable, and in-depth feedback on grant applications, offering researchers a new layer of novel feedback for refining their proposals prior to submission.


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James Shelley
Western University

13 May, 2025 08:30 am to
09:15 am
Nashwaaksis

How do we create research opportunities that truly engage students and set them up for success? Research isn’t just about discovery. It’s about developing critical skills like problem-solving, collaboration, and innovation that today’s employers are actively seeking. In Canada, 27,000 students took part in applied research projects in 2021-2022, contributing fresh ideas and energy to cutting-edge research. How can we build on this momentum?

This session will introduce the new Student Engagement Framework, from SAIT’s Applied Research and Innovation Services (ARIS) Hub, designed to help institutions foster impactful student research experiences. You’ll leave with practical strategies, guiding questions, and fresh ideas to enhance student engagement in research at your institution. Join us for a conversation on shaping the future of student-driven innovation!

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Tiana Fech
Academic Engagement Facilitator - Applied Research and Innovation Services (ARIS) Hub at SAIT

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Teresa Bent
Academic Engagement Facilitator- Applied Research and Innovation Services- SAIT

13 May, 2025 08:30 am to
09:15 am
PSA AB

Mitacs programs support industry-academic collaborations with post-secondary institutions across Canada. While the volume of granting applications our academic partners have supported has increased significantly in recent years, our processes have not evolved at the same pace. Intended as an interactive session, we will review some of the pressing challenges faced by our administrators and end users and provide information on Mitacs's service design adaptation, covering aspects including program streamlining, application drafting through adjudication, invoicing and awards release, among others. To include an overview of the next steps in Mitacs's service evolution.


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Christine MacDonald
MITACS

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Arija Batura
Director, Service Delivery Mitacs

13 May, 2025 08:30 am to
09:15 am
Marysville

The Digital Research Alliance of Canada (DRAC) plays a crucial role in supporting Canadian researchers by providing access to advanced digital infrastructure, including high-performance computing (HPC), data storage, and cloud services. The Resource Allocation Competition (RAC) is the program through which 80% of these resources are awarded annually to researchers in Canada. This presentation will offer an overview of the timelines, principles, and process, including eligibility criteria, application procedures, and the peer-review selection process, and will also highlight the challenges of allocating HPC resources fairly across all research disciplines. At the end of this presentation, grant administrators will have a better sense of the RAC timelines, eligibility requirements, opportunities, and limitations, which will allow them to better understand how to support faculty members willing to access HPC resources and services.


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Eduardo Fuenmayor
Program Manager, Digital Research Alliance of Canada

13 May, 2025 08:30 am to
09:15 am
Devon

We know that demonstrating the impact of research and knowledge mobilization activities at the system, institutional and individual levels remains complex. This presentation will explore the development of research metrics to assess the effectiveness, influence, and output of a hospital-based research institute's knowledge mobilization efforts to support a research strategic plan. We will share our experience in developing leading and lagging performance indicators that are strategic (beyond the mechanics) and realistically measurable to assess and communicate research and knowledge mobilization impact, focusing on: 1) evaluating the impact of research, 2) informing policy and strategies 3) establishing accountability, 4) drive performance, and 5) maximizing impact for partners, stakeholders, and the broader community. We will discuss how developing comprehensive metrics not only helps report on the range of research impacts but also ensures efficient resource allocation. We will demonstrate how, by embracing a wider array of indicators beyond traditional metrics like citations or journal impact factors, institutions can better demonstrate the full value of research. Aligning with principles in the Declaration on Research Assessment (DORA), this approach fosters best practices in evaluating both researchers and their outputs, with the ultimate goal to catalyze positive health system outcomes. Through this session, we aim to spark a dialogue among attendees on approaches to improving research and knowledge mobilization methods, while exploring new avenues to measure and demonstrate its impact. The session will be of interest to research administrators, scientists and other stakeholders, such as funding agencies and community partners.


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Shruti Patel
Director, Interprofessional Research and Knowledge Mobilization

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Tammy Beaudoin

13 May, 2025 09:30 am to
10:15 am
Nashwaaksis

Funding opportunities increasingly require data management plans or the inclusion of other research data management (RDM) elements. In response to this rising requirement, researchers are increasingly looking to their institutions for support in this new-to-them area. Unfortunately, research support personnel including administrators and librarians may or may not have training or expertise in supporting RDM. As a result, RDM outreach and support is typically approached prescriptively, where a research administrator or RDM librarian learns what is required by a funding body, and then informs their researchers what the requirements are and how to meet them. I propose that beginning by engaging researchers in a discussion of their existing practices, and adopting a mindset of improvement rather than "all or nothing," will be more effective at generating buy-in and supporting long-term research culture change. Session participants will evaluate the RDM strategy and supports provided by their institutions to gain a sense of how researcher-focussed, collaborative, and relational their RDM environment is. They will come to understand how RDM is not just an organizational issue, but an equity issue: researchers need to be supported in ways that complement the context within which they conduct their research, rather than being mandated into adopting behaviours that are derived from a Westernized view of research and research outputs.


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Elizabeth Kreiter
Trinity Western University

13 May, 2025 09:30 am to
10:15 am
Barkers Point

Developing internal funding programs requires strategic planning aligned with institutional research priorities and goals. By strategically allocating internal resources, these programs play a vital role in strengthening institutional research capacity and enhancing research successes. Periodically monitoring and evaluating the success of these initiatives through a clear framework with well-defined metrics ensures accountability and demonstrates return on investment. Regular assessment of program outcomes also informs strategic adjustments to maintain relevance and effectiveness. In this presentation, I will share the experiences of an emerging institution in building its internal funding programs to meet evolving institutional goals and priorities in augmenting research capacity.


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Anita Sharma
Director, Research Services, Thompson Rivers University

13 May, 2025 09:30 am to
10:15 am
Devon

With all of the demands on research administrators, it is easy to feel like you are being pulled in too many directions all at once. This session will talk about our office's experience with doing fewer things, better: What we dropped, where we refocused, and what the impact has been on our work.


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Gwen Hill
Royal Roads University

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Deborah Zornes
Director, Research and Innovation, Royal Roads University

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Jenny Sigalet
Royal Roads University

13 May, 2025 09:30 am to
10:15 am
PSA AB

Representatives from the NSERC/SSHRC Finance team will an update on: the tri-agency financial monitoring process; annual reconciliation exercise (Forms 300 and 301) and GRF/GGSF; TAGFA updates; best practices for requesting grant amendments; other topics, as brought forward in Q & A or in advance of the session


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Angela Zeno
Treasurer CARA

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Stephanie Robertson
SSHRC

13 May, 2025 09:30 am to
10:15 am
PSA CD

Karen E. Mosier (author of Soft Skills and Professional Tips for the Office), Virginie Portes (author of L'art d'ecrire une bonne demande de subvention), and Sarah Lampson (co-author with Katie Porter of Steer Your Career: A Research Administrator's Manual for Mapping Success and The A-Z Guide to Research Contract Review) will share their expertise and experience in publishing in magazines, journals and books for the profession. The authors will present opportunities for publication and discuss the numerous professional and personal benefits of sharing your knowledge through publishing. Additionally, they will offer valuable tips and strategies to help you get started.


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Sarah Lampson
CARA-ACCAR

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Karen Mosier
Research Coordinator/Navigator University of Saskatchewan

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Virginie Portes
IVADO

13 May, 2025 09:30 am to
10:15 am
Marysville

This session will explore how the Digital Research Alliance of Canada (the Alliance) supports researchers and research administrators across Canadian universities through tailored grant consultations and strategic guidance on Canada Foundation for Innovation (CFI) grant proposals that require Advanced Research Computing (ARC) or High-Performance Computing (HPC) infrastructure. Specifically, we will address: 1. Alliance Grant Consultations and CFI Collaboration: Participants will gain insights into the Alliance's role in aligning proposals with CFI policies that are focused on integrated hardware systems and contributed infrastructure into the Alliance's national hosting sites (data centers) across Canada, ensuring compliance and maximizing funding potential. 2. Letters of In-Kind Support for HPC Infrastructure: A key component of the presentation will highlight the Alliance's Letters of In-Kind Support to researchers, a critical resource for research proposals requiring High-Performance Computing (HPC) infrastructure. These letters, which quantify the value of HPC resources, strengthen proposals by demonstrating the feasibility of the computational needs and institutional collaboration with the Alliance. Designed for research administrators, grant facilitators, and institutional leadership, this session will provide actionable insights into securing support for researchers who will need to contact the Alliance for consultation about their CFI grant proposals that request the use of HPC infrastructure. This session aligns with CARA's strategic priorities of professional development, excellence, and fostering communities of practice by providing actionable knowledge and tools for research administrators. It addresses pressing hot topics such as interdisciplinarity, research administration's unique roles in assisting researchers in CFI grant consultations, and adaptability in an evolving funding landscape. Attendees will leave with a deeper understanding of the following: The Alliance's consultative process for refining grant proposals and adhering to CFI policy criteria for requesting HPC infrastructure. How can we effectively incorporate letters of in-kind support from the Alliance to strengthen research proposals? Engagement: Interactive opportunities will include a Q & A session with participants. This session aims to empower research administrators with tools and strategies to enhance funding success with CFI grant proposals that require HPC infrastructure and foster impactful research collaborations. This session directly addresses the growing need for interconnected, streamlined research administration to meet Canada's ambitious research goals.


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Jean Roberth Souza
Digital Research Alliance of Canada

13 May, 2025 10:30 am to
11:15 am
Devon

Introversion is a personality trait, not a mental health condition. An introvert is someone who possesses traits associated with the personality type known as introversion. This means they are more at ease focusing on their internal thoughts and ideas rather than external events. Introverts prefer spending time with one or two people instead of being in large groups or crowds. There is often a disconnect between introverted employees and their workplaces. This gap exists because many companies and managers do not fully understand the needs of introverts, often relying on simplistic stereotypes that assume introverts are satisfied as long as they don't have to speak much. However, introversion is more complex introverts excel in environments where they can focus on tasks in quiet settings. Companies that do not provide and encourage such environments will not fully leverage the potential of their introverted employees and may risk losing them. So, how can we change this trend and create a more introvert-friendly workplace? This informative session will: Offer participants the opportunity to take an introversion/extroversion test to identify their position on the introvert/extrovert spectrum Explore the best jobs for introverts and discuss how these findings relate to various roles within research administration Examine five best practices to make your workplace more introvert-friendly Discuss dos and don'ts for creating an introvert-friendly workplace Share tips for introverts at work and in meetings Provide guidance on how to embrace your introvert personality


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Karen Mosier
Research Coordinator/Navigator University of Saskatchewan

13 May, 2025 10:30 am to
11:15 am
Nashwaaksis

Worktribe is a specialist in helping universities and research institutions manage their research portfolios. Our research products cover the entire research lifecycle, providing a seamless transition from the development of a project idea, through application, award, and publication generation, right through to showing its impact in the world. Our mission is to create a single source of truth for an institution's research information. Our systems encourage collaboration, and increase transparency across the piece, leading to measurable quality and efficiency gains. As the most popular provider of end-to-end research management software in the UK (having 68 clients as at January 2025), many universities and institutions use multiple Worktribe products to manage more than one aspect of their research information. In this interactive session, experienced Russell Group colleagues will take the audience through their Worktribe journey, from implementation, the benefits of an integrated system, and Academic's view of how Worktribe aids collaboration and transparency. We will also provide a short demonstration of the platform.


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Jon Hackney
Head of Business Development, Worktribe

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Karen Sergiou
Research Management Consulting

13 May, 2025 10:30 am to
11:15 am
PSA AB

This session will focus on financial post-award topics. CFI staff will discuss the way CFI pays and monitors IOF, what templates and resources are available to calculate eligible costs under the IOF and invite participants to share their experiences with reporting salary costs and facility charges. It will also include an overview of the financial trend analysis that CFI performs on an annual basis, where they analyse trends for each institution with active projects.


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Dominique Brisebois
Director of Finance at Canada Foundation for Innovation/Fondation canadienne pour l'innovation

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Bouchra Assouli
Canada Foundation for Innovation

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Angela Zeno
Treasurer CARA

13 May, 2025 10:30 am to
11:15 am
Barkers Point

This presentation will focus on two stories of the development and implementation of digital research support services. The directors of these initiatives at Universite Laval and Universite de Montreal will first present their journeys, experiences, reflections and challenges in setting up these services over time (governance, digital infrastructure, research software development, research data management, dashboard, management tools in research administration). Throughout this bilingual session, participants will be invited to take an active part in the discussion, using interactive tools such as the mentimeter.

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Brian Moore
University of Montreal

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Patrick Marois
Director of the Office of Digital Services in Research University of Laval

13 May, 2025 10:30 am to
11:15 am
Marysville

In 2020, the Canadian Institutes of Health Research, the Natural Sciences and Engineering Research Council, and the Social Sciences and Humanities Research Council published Setting New Directions to Support Indigenous Research and Research Training in Canada, a strategic plan co-developed with Indigenous partners whose implementation extends to March 31, 2026. On the eve of the sunsetting of this ambitious strategy, which aims to support an interdisciplinary research and research training model that contributes to reconciliation through four key strategic directions, this session will focus on updates in 2024-2025, including the publication and pilot implementation of the Tri-Agency Policy on Indigenous Citizenship and Membership Affirmation, the implementation of $30M through Budget 2024 to support First Nations, Metis and Inuit research, and an innovative approach to evaluation of the Strategy's impact that can guide the agencies' next steps in supporting Indigenous scholars and Indigenous communities within post-secondary institutions and other research spaces.


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Karine Duhamel
SSHRC

13 May, 2025 10:30 am to
11:15 am
PSA CD

In this session, we will present programs from our institutions that have supported aspects of equity, diversity, inclusion, and decolonization in research, discuss how those programs have shown up in proposal development, and examine the potential long-term impacts.


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Anna Krangle-Long
Grant Facilitator and Research Engagement Coordinator

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Gwen Hill
Royal Roads University

13 May, 2025 11:30 am to
12:15 pm
Nashwaaksis

Worktribe is a specialist in helping universities and research institutions manage their research portfolios. Our research products cover the entire research lifecycle, providing a seamless transition from the development of a project idea, through application, award, and publication generation, right through to showing its impact in the world. Our mission is to create a single source of truth for an institution's research information. Our systems encourage collaboration, and increase transparency across the piece, leading to measurable quality and efficiency gains. As the most popular provider of end-to-end research management software in the UK (having 68 clients as at January 2025), many universities and institutions use multiple Worktribe products to manage more than one aspect of their research information. In this interactive session, experienced Russell Group colleagues will take the audience through their Worktribe journey, from implementation, the benefits of an integrated system, and Academic's view of how Worktribe aids collaboration and transparency. We will also provide a short demonstration of the platform.


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Jon Hackney
Head of Business Development, Worktribe

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Karen Sergiou
Research Management Consulting

13 May, 2025 11:30 am to
12:15 pm
Marysville

Persistent identifiers (PIDs) are long-lasting, globally unique, digital labels for a person, place or thing. Examples include digital object identifiers (DOIs) for journal articles, books, and datasets, ORCID iDs for people, and Research Organization Registries (RORs) for organizations. PIDs are being integrated into the research ecosystems around the world because they enable the accurate and consistent identification of researchers, institutions, projects, awards, publications, data sets, and other research inputs and outputs and the linking of research inputs and outputs to longer term impact. The incorporation of PIDs into institutional and granting agency systems also reduces administrative burden by enabling researchers to upload and download information directly to and from those systems. This session will describe the development of a national PID strategy for Canada and the use and value of PIDs within research institutions, the federal granting agencies, and by researchers.


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John Aspler
CRKN

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Matthew Lucas
SSHRC

13 May, 2025 11:30 am to
12:15 pm
Barkers Point

Following the presentation (part 1), discussion groups will be organized according to the relevant themes identified by participants in relation to digital research support services. Based on pre-established questions for each thematic group, facilitators from Universite Laval and Universite de Montreal will ensure the logistics and smooth running of discussions between participants. A review of the highlights of the group discussions will take place in the final part of the session. Proposed preliminary agenda: Introduction (5 min), Group sessions (30 min), Group feedback (10 min)


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Patrick Marois
Director of the Office of Digital Services in Research University of Laval

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Brian Moore
University of Montreal

13 May, 2025 11:30 am to
12:15 pm
Devon

With the increasing push to raise the profile of Canadian researchers on the national and international stage, institutions have put significant emphasis on nominating their stellar researchers for national and international awards. Often this results in research administrators juggling multiple deadlines for prominent awards. For example, the Royal Society of Canada and NSERC have deadlines coinciding both with each other as well as during busy periods comprising grant deadlines and end-of-term exams and assignments. Moreover, lessons from the pandemic have caused people to become protective of their time and efforts, making it more difficult to confirm referees and reviewers. In this roundtable discussion, we hope to share experiences from seasoned administrators regarding some of the challenges faced in the awards sphere and what strategies have helped to manage it all in the submission of multiple nominations through the creation of appropriate timelines and work flows, coordinating with nominators and referees, while still maintaining a high level of quality in each nomination dossier.


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Mona Rahman
Research Awards Officer, Vice-Principal Research Portfolio, Queens University

13 May, 2025 11:30 am to
12:15 pm
PSA AB

The Tri-agency Programs Secretariat (TIPS), housed at SSHRC, administers a portfolio of seven funding opportunities, all of which are institutional except one: 1. Canada Research Chairs Program 2. Canada Excellence Research Chairs 3. Canada First Research Excellent Fund 4. Canada 150 Research Chairs 5. Canada Biomedical Research Fund 6. Research Support Fund 7. New Frontiers in Research Fund (not institutional but researcher-led) The TIPS Update presentation will feature the most recent updates on programs and policy.


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Valerie Laflamme
Associate Vice-President/Vice-présidente associée at SSHRC-CRSH

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Geneviève Truchon
Senior Advisor, Tri-agency Institutional Programs Secretariat (Social Sciences and Humanities Research Council of Canada)

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Emmanuel Hogg
SSHRC

13 May, 2025 11:30 am to
12:15 pm
PSA CD

The role of a Research Management Administrator (RMA) in research centres, networks and institutes not affiliated with higher education VPR offices are unique, multi-dimensional and an excellent training ground for a life long career in research administration. This session will provide an overview of RMA roles, skills, and development opportunities for those aspiring for career progression within higher education in RMA.


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Sophie Felleiter
Research Development Coordinator Queens University

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Jyoti Kotecha
Carbon to Metal Coating Institute - Queen's University

13 May, 2025 12:15 pm to
01:30 pm
PSA AB

If you have dietary restrictions, please pick up your meal from our designated special meal area.

Menu Includes:

  • Herb & garlic hummus and tzatziki with pita

  • Caesar salad

  • Greek salad

  • Chicken souvlaki

  • Spinach pie

  • Oregano-roasted vegetables

  • Lemon & garlic rice pilaf

  • Loukoumades (Greek honey puffs)

  • Rizogales (Greek rice pudding)

  • Coffee & tea

13 May, 2025 01:30 pm to
02:15 pm
PSA CD

The presentation will focus on what the presenters have learned over many years in research administration, specifically, growing a research office at a small university, and the role of research administration in the research culture of the organization. The presenters will share key changes they have experienced as well as challenges and opportunities they have dealt with. The presenters will also share their thoughts on leadership and the future of research administration.


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Gwen Hill
Royal Roads University

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Deborah Zornes
Director, Research and Innovation, Royal Roads University

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Jenny Sigalet
Royal Roads University

13 May, 2025 01:30 pm to
02:15 pm
PSA AB

This presentation will address critical research security issues in a context where the threat targeting the research ecosystem in Canada is constantly evolving. It will explore the specific risks and provide examples illustrating how the different research support services can be impacted by research security issues (research funding, procurement, travel, etc.). Research administrators will also learn tips and best practices to help researchers better protect their research. A question and answer session will be offered at the end of the presentation to answer your questions. / Cette presentation abordera les enjeux cruciaux de la securite de la recherche dans un contexte ola menace ciblant l ecosystme de la recherche au Canada est en constante evolution. Elle explorera les risques specifiques et fournira des exemples illustrant comment les differents services de soutien la recherche peuvent tre impactes par les enjeux de securite de la recherche (financement de la recherche, approvisionnement, voyage, etc.). Les administrateurs et administratrices de la recherche decouvriront egalement des conseils et des meilleurs pratiques pour aider les chercheurs et les chercheuses mieux proteger leur recherche. Une seance de questions-reponses sera offerte la fin de la presentation pour repondre vos interrogations.


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Laurie-Eve Rioux
Public Safety Canada - Sécurité publique Canada

13 May, 2025 01:30 pm to
02:15 pm
Devon

This session will provide an overview of the fully online Research Administration Certificate offered at Mohawk College in partnership with CARA


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Sarah Lampson
CARA-ACCAR

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Alison Prescott
CARA-ACCAR

13 May, 2025 01:30 pm to
02:15 pm
Nashwaaksis

Navigating the intricate maze of application requirements and the often isolating nature of grant writing can be daunting for faculty members. The challenge of developing interdisciplinary partnerships and fostering collaboration across various fields can seem like a significant hurdle even before the grant writing process begins. As research administrators, we are uniquely positioned to provide the essential support faculty need to enhance their grant and research outcomes. This session will explore innovative strategies and initiatives designed to bolster faculty success, featuring two case studies from the University of Guelph's College of Engineering and Physical Sciences. Case Study 1: Faculty Grant Writing Retreat - Discover how a dedicated retreat can transform the grant writing experience, providing faculty with the time, space, and resources to focus on their proposals. Case Study 2: Institutional Partnership Initiative and Faculty Speed Networking - Learn about fostering interdisciplinary collaboration and the power of speed networking to open new avenues for research. Join us to explore how these innovative support mechanisms can significantly improve faculty research outcomes and find out how you can implement similar initiatives at your institution. The session will include an insightful presentation followed by interactive small group discussions and sharing.


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Bethany Davidson-Eng
College Research Manager, College of Engineering and Physical Science University of Guelph

13 May, 2025 01:30 pm to
02:15 pm
Barkers Point

The Problem: Research often progresses within the specialized environments of departments, institutes, centers, networks, and labs. However, due to its specificity, incremental nature, and perceived niche relevance, these advancements rarely "trickle up" to inform the broader communications strategies of faculties and central communication offices. Why does this happen? Central communications teams face competing demands for attention and messaging within academic institutions balancing research alongside priorities such as marketing, student experience, and institutional branding. As a result, significant research advancements in narrow fields often go unnoticed, perceived as relevant only within specific domains, associations, or disciplines rather than aligned with the institution's primary brand priorities. The Challenge: Departments and research units, where much of this progress originates, often lack dedicated communication support due to cost and scale constraints. This raises a crucial question: how can we close the gap between scientific progress in research units and the communication support they receive? How can we better promote and profile research at this level? Our Approach: To address this gap, we developed a platform powered by ORCiD to create department- or unit-specific digital newsletters tailored to discreet clusters of researchers. This solution enables research units to produce both internal- and external-facing newsletters that showcase their contributions, even without dedicated communications teams. By integrating ORCiD, AI, and automation, the platform streamlines publication tracking, highlights collaborative opportunities, and boosts efficiency. The Impact: This innovative approach offers a scalable and practical solution for: 1) Enhancing communication and raising the profile of research units, 2) Incentivizing ORCiD adoption among researchers, 3) Improving knowledge mobilization and engagement, and 4) Simplifying internal processes for tracking and promoting research activity.


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James Shelley
Western University

13 May, 2025 01:30 pm to
02:15 pm
Marysville

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Emmanuel Hogg
SSHRC

13 May, 2025 02:30 pm to
03:15 pm
Devon

This session will present an operational framework to enhance the research capacity of faculty, staff, and learners in a department of family medicine. The knowledge and skills required for successful research are vast and varied, heavily relying on administrative support. Drawing on the literature on research capacity building in health sciences, I will describe our efforts at McMaster's Department of Family Medicine to foster a culture of continuous learning, collaboration, and excellence. This culture is essential for sustaining and adapting our research capacity, especially amidst the challenges and opportunities posed by the pandemic and the emerging priorities of decolonization, anti-racism, and artificial intelligence.


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Laura Cleghorn
McMaster University

13 May, 2025 02:30 pm to
03:15 pm
PSA AB

This interactive workshop will provide an opportunity for research administrators to discuss the challenges and effective strategies for strengthening research security when purchasing laboratory equipment. Using different situations, participants will be asked to work in small groups to identify risks and propose effective mitigation measures. / Cet atelier interactif sera une occasion pour les administrateurs et les administratrices de recherche d'echanger sur les defis et les strategies efficaces pour renforcer la securite de la recherche lors de l'achat d'equipements de laboratoire. l'aide de differentes situations, les participants seront invites travailler en petits groupes pour identifier les risques et proposer des mesures d'attenuation efficaces.


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Laurie-Eve Rioux
Public Safety Canada - Sécurité publique Canada

13 May, 2025 02:30 pm to
03:15 pm
PSA CD

This session will focus on Indigenous partner agreements and requesting Form 300 statement information and the process for indigenous prepaid travel/per diems


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Melissa Joyce

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Aaron Brewer
University of Victoria

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Regina Tiba
University of Victoria

13 May, 2025 02:30 pm to
03:15 pm
Barkers Point

Contracts for research projects, including clinical trials, have become increasingly complex. As emphasis on global collaborations increases, and remote work aspects become the new normal, how do you ensure you are still negotiating a contract that meets the needs of all parties? Often this involves digging into the project in new ways and coming up with creative solutions to address the equally creative thought process behind the protocol. This session will focus on new considerations around standard contract language, and discussing resources available for some of the out-of-the-box thinking required to negotiate today's research contract.


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Lauren Gogo
Hamilton Health Sciences Corporation

13 May, 2025 02:30 pm to
03:15 pm
Nashwaaksis

This interactive workshop will provide opportunities for grant facilitators and other research administration staff to develop ideas and strategies for helping early career faculty members "get going" on their research programs. The focus will be on helping researchers identify small, bite-sized, doable and feasible activities that will incrementally move them along the path to success, without feeling overwhelmed or pressured to apply too early for major external grants. Participants can expect to take away multiple ideas they can implement.


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David Bruce
Director of Research Grants St. Francis Xavier University

13 May, 2025 03:30 pm to
04:15 pm
Barkers Point

This session is focused on exploring strategic approaches to partnership building and consortia development for successful applications to Horizon Europe funding framework program. Horizon Europe is the world's largest research and innovation collaboration program, with a total budget of C$140 billion (2021-2027). The program is structured into three pillars, and Canada has recently become an associated country eligible to apply for Pillar II: Global Challenges and European Industrial Competitiveness. Canadians can now participate in or create international consortia to apply for Pillar II project calls and receive grants directly from the European Commission. Within Pillar II, six thematic clusters, cross-cluster Missions and Joint Undertakings provide the context in which project calls are open. Projects are designed top-down and are described in detail on the Work Programme, an official document published periodically. Since applications need to be submitted by international, interdisciplinary and intersectoral consortia, one of the main challenges of Horizon Europe lies in the ability to conform these consortia. This session will: Provide an overview of Horizon Europe's Pillar II funding opportunities with a focus on consortia requirements, Share strategies for developing international partnerships for research and innovation, Explore best practices for consortia building, and Discuss solutions to common problems that may arise during the process. A question & answer period will follow. 


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Cintia Cristia
Research Development and Partnerships Officer, University of Toronto

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Brice Rousseau
University of Toronto

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Jackson Howard
EURAXESS North America

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Maria Pawlowska

13 May, 2025 03:30 pm to
04:15 pm
PSA AB

SSHRC is undertaking an internal review of its merit review policies and procedures with a view to streamlining the process and removing barriers. This work is being undertaken in parallel with the development of the Tri-agency grants management solution (TGMS) and the results will be used to help design the application requirements when SSHRC funding opportunities are onboarded onto TGMS.


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Andrew Wakefield
SSHRC

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Emmanuel Hogg
SSHRC

13 May, 2025 03:30 pm to
04:15 pm
Marysville

In a time of increasing administrative efficiencies, building sustainable research and grants supports is one solution. This session will walk through two examples one for Discovery Grants and one for CERCs and share what we know so far about faculty response.


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Leslie Cove
Director, Equity, Diversity and Inclusion in Research

13 May, 2025 03:30 pm to
04:15 pm
Devon

In this interactive plenary session, participants will explore comprehensive strategies for managing and resolving conflicts effectively. We will incorporate multimedia elements, such as videos to illustrate key concepts, and provide conflict resolution phrases that attendees can use to navigate conflict situations confidently. Additionally, we will offer tailored tips for introverts to help them manage conflicts in a way that aligns with their personality. By the end of this session, participants will have gained valuable insights and practical tools to handle conflicts constructively, enhancing their interpersonal skills and fostering a more collaborative environment.


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Mike Folinas
University of Toronto

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Karen Mosier
Research Coordinator/Navigator University of Saskatchewan

13 May, 2025 03:30 pm to
04:15 pm
PSA CD

Research Finance-Single Audit, for U.S. govt funding


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Michael Walesiak
University of Alberta

13 May, 2025 03:30 pm to
04:15 pm
Nashwaaksis

The Research funding Immersive Support & Education (RISE) program is designed to guide independent researchers who have limited grant writing experience through the process of developing a competitive grant application. The program includes a series of lectures, group discussions, mentorship, internal peer review, self-directed learning activities and hands-on practice intended to build participants' grant development skills and knowledge. We will be sharing how the program was developed and our initial outcomes from the first iteration of the program.


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Jenna Millar
University of Calgary

13 May, 2025 04:30 pm to
05:30 pm
Meet FCC Badge Pick Up Area

Join others for a walk along the picturesque Saint John  River - if you plan on joining the Picaroons Social - you can branch off at the bridge.

13 May, 2025 05:30 pm to
07:00 pm
912 Union Street, Fredericton, NB

This is an informal get-together at the Picaroons Brewing Company and 540 North - join the Afternoon Walk and Talk to walk to Picaroon's or venture there on your own. This event is open to all and at own cost.

14 May, 2025 07:00 am to
12:00 pm
Main Foyer FCC

14 May, 2025 07:30 am to
08:15 am
PSA AB

If you have dietary restrictions, please pick up your meal from our special meal area

On the Go Breakfast

Whole Fruit

Individual Yogurts

Breakfast Wraps

Classic Breakfast Sandwiches

Juices

Coffee/Tea


14 May, 2025 08:00 am to
11:00 am
Main Foyer FCC sponsored by Worktribe

Reserve your spot for a professional portrait including make up touch ups.  Sponsored by WorkTribe

14 May, 2025 08:30 am to
09:15 am
Barker's Point

The session will look at resources our two colleges have created to support the onboarding of employees and students in our respective research offices. The session will look at how the Office of Research and Innovation (ORI) at George Brown College developed an ORI Toolkit to quickly and effectively integrate new members to the college's research teams. The toolkit also serves as a general guidebook for all ORI employees. The ORI Toolkit includes important processes and guidance and has four main sections. It starts with an overview of the department, followed by the major standard operating procedures and processes related to Business Development; Project Management including administering grant funding, project plans and budgets; and a section on Operations that covers human resource management, financial management , tracking metrics, as well as project close and communication processes. The goal in creating the Toolkit was to enhance the onboarding process for new team members, to create a quick and effective way of introducing new employees to Research and Innovation processes to enable effective integration of new members to the team, to minimize common mistakes and to have a handy informational reference for team members. The Session will also look at a resource Langara College has developed for students in the Research Centre. Equipping student employees with a solid research foundation prior to starting their day-to-day work is imperative at the Applied Research Centre at Langara College. We have designed an Onboarding course using the Pebblepad platform. The course includes learning modules that must be completed prior to one-on-one supervisor training; and reflection questions that have to be answered at various times in the semester. The learning modules consist of mandatory sections for all to complete and specialized sections to be completed as needed, depending on the work subject areas. Having the training modules in one easy to access course allows for standardized training. The reflection questions provide student employees the opportunity to reflect, record and remember their key learnings. Student employees are asked to note any challenges faced, so that the administrative team and their supervisors can address these issues straight away. Upon graduating, student employees are able to sign up for an alumni Pebblepad account so that they have continued access to their responses and learning modules.


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Eva Aboagye
Director, Research Programs - George Brown College

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Seetha Kumaran
Langara College

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Rosalina Declaro
George Brown College

14 May, 2025 08:30 am to
09:15 am
Nashwaaksis

What questions do academics ask an advice columnist when they know they can be anonymous? What are an editor's top tips for fitting too-long text within a restricted page or character count? What impact might GenAI have on researchers' approach to the soon-to-be-launched CIHR narrative CV? What do directors of offices of research services need to know when hiring an external consultant to support grant applicants? And, what opportunities are available for in-house folks considering shifting to freelance? This Q & A session will provide a short introduction to my work as a professional editor, writing instructor, and freelancer who focuses on the black boxes' of academic writing research grant applications and promotion and tenure dossiers‚ followed by 40 minutes of open time for answers to your most-asked questions.


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Letitia Henville
Writing Short is Hard

14 May, 2025 08:30 am to
09:15 am
Devon

This session is a discussion on the CARA mentorship program and all are welcome, including mentors, mentees, and anyone interested in learning about the program. All attendees will be invited to share their experience, suggestions, ideas, if they wish, with the goal of increasing member engagement in the program.


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Dominique Michaud
President, CARA-ACCAR

14 May, 2025 08:30 am to
09:15 am
PSA AB

How can a small institution effectively address the growing need to support researchers in their grant writing while simultaneously training the next generation of grant writers? At The University of Winnipeg, the Research Office has developed the Grant Assistant Prep (GAP) Program to fulfill both of these objectives. The GAP program offers essential support to researchers and provides valuable professional development opportunities for graduate students. This is achieved through a comprehensive training program comprised of 10 units that equips graduate students with the necessary skills to assist researchers in preparing Tri-Agency grants. Upon completing the training, graduate students are paired with researchers to provide targeted support for specific grants. In this presentation, you will receive valuable insights into the development of the GAP program, including a comprehensive review of its pilot year, covering the phases of initiation, planning, execution, monitoring and control, and closure. Additionally, we will provide guidance on how you can establish a comparable program.


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Lauren Bosc
University of Winnipeg

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Dylan Jones
University of Winnipeg

14 May, 2025 08:30 am to
09:15 am
Marysville

Some major research awards limit the number of nominations that can be submitted from a single institution, emphasizing the importance of internal competitions. Using a case study approach, this session will provide an opportunity to explore different strategies to select nominees for awards with institutional quotas. Discussion points will include the communication of award opportunities; administration of internal competitions; and equity, diversity and inclusion in selection processes. Audience members will be invited to share their experiences and perspectives.


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Rachel Barken
Research Facilitator, Institutional Initiatives, Carleton University

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Snežana Obradović-Ratković
Brock University

14 May, 2025 09:30 am to
10:15 am
Devon

As research grant and project administrators, many of us don't get a chance to conduct formal research ourselves. But what would it be like if we could see research from the other side? What if we more clearly understood how we are doing as research administrators from a researcher's point of view? This session will have an Associate Director of Operations in a Research and Innovation office share her research journey from what finally inspired her to do a project, how she developed the research question, started the research project, and some lessons learned in the development phase. She will share about the user-experience on how she was trained, guided, and supported in aspects such as what methodology to use, accessing existing research, identifying tools and resources needed to conduct the research and cleaning the data. The participants will walk away encouraged to engage themselves in a research project of their own to identify strengths and weaknesses of their research office.


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Tanya Perdikoulias
Humber Polytechnic

14 May, 2025 09:30 am to
10:15 am
PSA AB

Effective contract management plays a vital role in advancing research at the University of Ottawa. Our focus is on building strong partnerships between researchers and administrators to support research endeavors. The emphasis is on creating a collaborative environment that enables researchers and administrators to work together effectively towards achieving research excellence and innovation. To streamline processes, we have a centralized intake system for contracts and agreements, ensuring consistency and efficiency in handling submissions. While this system centralizes intake, the review and negotiation of agreements are managed by three specialized offices, depending on the nature of the application or contract and the source of funding. This session aims to explore the decentralized approach to contract management at the University of Ottawa, examining the basis for this distribution, the mandate of each office, and how this structure better supports researchers while ensuring a smoother research management process. Additionally, for preparing the presentation, I will reach out to several U15 universities to understand their contract management model and compare them with our own at University of Ottawa. This will provide insight into how similar institutions manage research agreements and identify best practices we can adopt or improve upon.


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Sorour Farrokh Ahmadi
University of Ottawa

14 May, 2025 09:30 am to
10:15 am
Marysville

Knowledge mobilization is a complex process, but it doesn't have to be complicated. At its core, moving research from peer review into practice requires three core skills: the ability to ENGAGE, EDUCATE, and INSPIRE. Through this workshop-style session, you'll learn simple, practical strategies for creating communication products that connect with your target audiences at a deep level and drive change.


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Dawn Henwood
Clarity Connect

14 May, 2025 09:30 am to
10:15 am
PSA CD

Applicants' adherence to institutional internal review deadlines is a recurring challenge. However, our data demonstrates that administrative and content reviews play a crucial role in improving application success rates. This session will outline the content and administrative review process for major Tri-Agency programs, as well as the New Frontiers in Research Fund (NFRF), at Queen's University. To assess the value of our imposed review deadlines, we analyzed success rate differences between researchers who adhered to the research services review deadlines and those who did not, across multiple funding competitions. The findings reveal that meeting these deadlines significantly enhances success rates, likely through a combination of identifying areas for improvement early in the submission process, mitigating errors that could result in disqualification (e.g., unmet research security requirements, missing mandatory attachments, or other critical documentation) and ensuring time for revisions due to a complete application package being prepared in advance of the submission deadline. A live poll will be integrated into the session to gather perspectives from other institutions and foster an engaging discussion.


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Dora Baczyk
Dora Baczyk, MSc. Research Projects Advisor – Life and Health Sciences Vice-Principal Research Portfolio, Queen’s University

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Adam Jeziorski
Queen's University

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Adrian Kelly
Research Projects Advisor, Queen's University

14 May, 2025 09:30 am to
10:15 am
Barkers Point

This session is an excellent opportunity for both novice and experienced researcher administrators to learn about the intricacies of organizing a large grant application and to prepare for their next large-scale funding opportunity. Join us for an insightful 45-minute panel session designed to provide insights from experience to research administrators with the essential skills and knowledge needed to facilitate successful large grant applications. This session will feature a distinguished panel of CARA colleagues from across Canada, who will share their extensive experience and provide practical advice on navigating the complexities of large, multidisciplinary, multi-institutional funding opportunities. Moderated by an experienced research administrator, the session will cover key aspects of large grant application submissions and eventual deployment through a series of targeted questions to the panelists. Topics will include: Assembling the team Time management Communication Working towards a common goal Defining roles and responsibilities Handling administrative and logistical challenges Concept development Budget planning Drafting the proposal Institutional approvals Final edits and proofreading The submission process Your application was successful now what?


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Karen Mosier
Research Coordinator/Navigator University of Saskatchewan

14 May, 2025 09:30 am to
10:15 am
Nashwaaksis

Letters of reference are crucial components of an award nomination. Choosing the right referee, one of high calibre, requires serious consideration. Due to highly competitive award nomination processes often resulting in multiple resubmissions, potential conflicts of interest (especially in smaller fields of study), and busy agendas of researchers/potential referees, it is becoming more and more challenging to recruit referees and to obtain unique, powerful, and persuasive letters.


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Mona Rahman
Research Awards Officer, Vice-Principal Research Portfolio, Queens University

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Rachel Barken
Research Facilitator, Institutional Initiatives, Carleton University

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Snežana Obradović-Ratković
Brock University

14 May, 2025 10:30 am to
11:15 am
PSA AB

Share your suggestions and feedback with the CARA Board and Conference Team.